Litigation Administrative Assistant (Commercial Business Defense)

Location: Downtown San Diego, CA
Schedule: Full-Time | 40 hours/week (8:30 AM - 5:00 PM, 30-minute lunch)
Compensation: $70,000 - $95,000 annually + benefits

About the Opportunity

We are a prestigious Am Law 100 firm seeking a highly skilled Litigation Administrative Assistant to join our collaborative team in our downtown San Diego office. This role offers the opportunity to support attorneys and paralegals handling sophisticated commercial, civil, and business defense litigation matters in a fast-paced, team-oriented environment.

If you are a proactive professional who thrives under tight deadlines, takes pride in producing high-quality work, and enjoys being a key contributor to litigation success, we encourage you to apply.

Key Responsibilities

• Provide comprehensive administrative and litigation support to attorneys and paralegals across all phases of litigation
• Manage complex attorney calendars, schedule meetings, depositions, mediations, and court appearances
• Prepare, revise, and finalize correspondence, pleadings, and legal documents
• Perform electronic filing (e-filing) in State and Federal courts
• Coordinate travel arrangements and process monthly expense reports
• Assist with trial preparation, including organizing exhibits and supporting attorneys during trial as needed
• Communicate professionally with clients, courts, and outside counsel
• Conduct conflict checks and assist with opening new client and matter engagements
• Maintain and organize electronic files and document management systems
• Support billing processes, including time entry, invoicing, and client billing setup
• Update and maintain client and contact databases
• Handle additional administrative and clerical tasks as assigned

Qualifications

• Minimum 4+ years of recent litigation experience in a law firm environment
• Strong State and Federal e-filing experience (required)
• Experience supporting attorneys in commercial business defense and civil litigation
• Demonstrated ability to manage multiple deadlines and shifting priorities
• Excellent writing, editing, and communication skills
• High level of professionalism and attention to detail
• Strong organizational and time management abilities
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Experience with document management systems, docketing systems, and billing/time entry software preferred

Top Candidate Attributes

1. Proven State & Federal e-filing expertise (4+ years)
2. Solid background in litigation and commercial business defense
3. Strong written and verbal communication skills